A tool that adapts to you

One clear system instead of different applications

SmartFP is a low-code platform. Think of it as a jigsaw puzzle of applications that replaces and merges different business tools into one clear system. It’s where you apply for leave, approve invoices, or resolve a helpdesk request. You can put the system together in your own way and customize all the functions as you need them. You can use SmartFP on your computer and on your mobile phone.

You don’t adapt to the app, SmartFP adapts to you!


Simplify your business processes

Modular solution

We will build you a tailor-made system

The heart of SmartFP consists of modules that have different functions and can be deployed immediately.
We will assemble the modules into a system and fine-tune it to your liking.
If you don't find the module you need, we will create it for you.
Low-code platform

All functions can be easily adjusted

We have prepared modules for various company processes. We will put together a system for you to try out and find out what else you need.
We can add fields, buttons, or a new function. Anything to make the system easy to use.
The system can be modified by an instructed " IT person", no intervention of an experienced programmer is needed.
Easy to use

Control the system in minutes

Anyone can learn to use SmartFP - quickly and without long training.
All modules have similar logic. Once you get used to one, you can control the others.
We are constantly adding new features to make the system easier to use.

Who is the solution suitable for?

B2B Services

Financial Services

Real Estate




About the platform

Selected references of implementations

Take a look at selected project examples.

The Botanical Institute of the Czech Academy of Sciences is the largest centre of botanical research in the Czech Republic. Scientists work at Czech and foreign workplaces, so the Institute was looking for a way to connect them and digitalize accounting and personnel administration (for example, recording and approval of invoices, contracts, attendance, leave requests, business trips, etc.). The benefits of Gappex’s SmartFP information system have been praised by all employees, regardless of age and function. Digitalization has made their work easier, communication faster and continues to improve processes to make things even better for everyone at the Institute.

What we implemented:

Online registration and approval of invoices and contracts
Registering and applying for rental cars, holidays or home office
Records of attendance, employment contracts and agreements
Easy accounting for business trips
Archiving of documents and payment summaries for in-house accounting
Recording of small expenses and fixed assets
Reports on the use of money from the budget

The event agency Czech-IN, mainly known as C-IN, has been working in SmartFP since 2018. They started with invoice approval functions, gradually added modules for HR and a booking system. Today, thousands of people register for their events through it. Annually, the system saves them 8 jobs and has saved them during lockdown thanks to completely digital processes.

What we implemented:

HR module for attendance records, leave approval and OSH agenda
Reservation system through which participants register for organized events
Approval of invoices and recording of contracts

They deal with customs declarations, warehousing of goods and air, sea and land transport. They communicate with hundreds of companies every day and need reliable systems to do so. PST CLC wanted a new helpdesk to handle their IT requests better and faster. Our SmartFP solution appealed to them so much that in the second meeting they decided to use smart forms also in the core business or HR.

What we implemented:

Flexible IT helpdesk
System for customs declarations
Tailored to company processes
Possibility to edit systems without the involvement of a programmer

Why Plexima?

We are the exclusive partner for hundreds of applications and systems worldwide.

Turnkey and worry-free

We will guide you through a proven process from the initial analysis, through system implementation to administration and optimization.

We have implemented dozens of projects

We have experience in the field of application and CRM system implementations since 2000. Over these years, we have spent more than 70,000 working hours in systems, which makes us familiar with all the possibilities and pitfalls.

We provide long-term service

One of our principles is long-term partnership and customer satisfaction. That's why we provide a long-term service, where we are always available for any improvements.

Implementation procedure

Take a look at best practice implementation

1. step

Demo version, demonstration or initial contact

As a first step, we'll get you acquainted: we'll give you demo access or show you what the system looks like.

2. step

Audit your requirements and qualification needs

We will then audit your requirements and qualify your needs, based on which we will suggest a method of implementation

3. step

We will present a proposal for implementation

During the presentation, we will show you how the application will be implemented in your company and guide you through the entire implementation process.

4. step


As part of the implementation, we will customize your application and make all connections of external services to the system. We will also set up all automation processes.

5. step

Optimisation and customer care

After handing over your new system, we will arrange a follow-up evaluation of its use and possible optimization. In case you need any adjustments or modifications to the system, we are always at your disposal.


Are you interested in SmartFP?

Great! Let’s take a closer look. You can explore it using the demo approach, or we’ll show you the capabilities and features during a demonstration. This is all free.

Free consultation

Make an appointment online

Fill out the form below and we will get back to you within the next 1-2 business days.

By submitting this form, you agree to the Personal Data Processing Policy
Demo access

Get demo access to SmartFP

Fill out the form below and we will get back to you within the next 1-2 business days.

By submitting this form, you agree to the Personal Data Processing Policy

Arrange a demonstration - SmartFP

Fill out the form below and we will get back to you within the next 1-2 business days.

By submitting this form, you agree to the Personal Data Processing Policy